Contents: Membership Overview | Booth Application Process | Priority Points | New Exhibitors | Booth Shares | Configuration of Exhibit Hall | No-Show Policy
Membership Overview
ASCRS, the preeminent society for anterior segment surgeons, offers unique and expansive opportunities to reach ophthalmic surgeons and their staff.
Below is an overview of ASCRS membership.*
Exhibit Booth Application and Selection Process
Booth Application Process
ASCRS exhibits are an extension of the continuing education program. To be accepted by ASCRS, the products and services should be directly related to the ophthalmic or medical administrative fields.
Booth space applications will be open April 25, 2025 through September 5, 2025.
Approximately 80 exhibitors were invited to participate in Advance Sales onsite at the 2025 Annual Meeting, based on qualifying Priority Points.
Booth selections will be made via video calls with the Exhibits Team the week of September 15 and the week of September 22, where you will be able to view a live floor plan and select your booth space in real time. To be included in the booth selection video calls, you must submit your booth application and 50% deposit no later than September 5. Your booth space selection video call time will be emailed the week of September 8, based on Priority Point order.
Booth space applications received from September 7 through September 29 will be automatically assigned by the Exhibits Team the best available space after the booth selection video calls are completed on September 29, on a first-come, first-served basis. These assignments will not have an assignment appointment with the Exhibits Team.
Booth confirmations will be sent the week of September 29. Following these confirmations, the booth space application will switch from selling by space to selling by booth(s). You will be able to select the remaining booth(s) you wish to exhibit in. These are sold on a first-come, first-served basis.
Priority Points
Booth space assignments are prioritized using a Priority Points system. Companies with the greatest number of points are assigned first, progressing to companies with the fewest number of points. If companies have the same number of points, assignment will be based on who submitted the application earliest. First-time exhibitors who submit an application along with the required 50% booth deposit prior to September 5 will be assigned an appointment based on which exhibiting company’s application was submitted first.
Priority Points are accrued through a variety of opportunities extended by ASCRS as outlined above. Due to the advance sales timing, Priority Points are calculated 30 days before the Annual Meeting for the next year’s booth selection.
| 2027 Annual Meeting Priority Points | Points |
|---|---|
| Number of years exhibiting as of 2026 | 1 |
| Per every 100 square feet of exhibit space in 2026 | 1 |
| ASOA Networking Lounge tabletop exhibitor | 2 |
| Participation in EyeSeek game 2026 | 1 |
| 2026 booth space paid in full by September 5, 2025 | 2 |
| Completed 2025 post-meeting exhibitor survey | 2 |
| 2025 BRiCS Sponsor | Points |
|---|---|
| Platinum | 5 |
| Gold | 3 |
| Bronze | 1 |
| 2026 ASCRS Foundation Level | Points |
|---|---|
| Premier | 10 |
| Visionary | 5 |
| Strength | 3 |
| Hope | 2 |
| Patron | 1 |
| 2026 EyeWorld Partner | Points |
|---|---|
| Platinum | 7 |
| Gold | 4 |
| Silver | 2 |
| 2026 ASOA Strategic Business Partner | Points |
|---|---|
| Diamond | 7 |
| Platinum | 4 |
| Gold | 2 |
| Housing | Points |
|---|---|
| Using OnPeak, ASCRS’ official housing partner, for 2025 | 2 |
| Using 90% of initial room block from 2025 (based on 90% of total room nights with a minimum 10 rooms on the peak night, Saturday) | 4 |
2 Priority Points are deducted for not using OnPeak, ASCRS’ official housing partner.
| Advertising & Sponsorship Spend Totals (May 2025–March 2026) | Points |
|---|---|
| For every $10K in total spend up to $100K | 2 |
| For every $20K increment over $100K | 1 |
CME/education-related grants and sponsorships are not eligible for attaining Priority Points.
New Exhibitors
Companies applying for exhibit space that have never exhibited at the ASCRS and ASOA Annual Meeting will need to go through an approval process. The potential exhibitor is required to apply for exhibit space and complete the new exhibitor product summary form sent from the Exhibits Team, which is then sent to the ASCRS/ASOA Exhibits Committee for review. The booth space selected by the company is put on hold during the approval period. Upon approval, the application is processed, and the booth is assigned to the company. Upon rejection, the application is denied, and the booth becomes available.
Booth Shares
Companies wishing to share a booth space must have a minimum of 200 square feet. An email from each company acknowledging they agree to share the space must be sent to the Exhibits Team at exhibits@ascrs.org. Each company must provide individual company descriptions and product categories to be listed in Annual Meeting publications and the meeting app. Additional company listings on the online Exhibitor Directory, Preview Program, and Exhibitor Map are subject to a $500 fee per company, per listing.
Subletting of space from one exhibitor to another is prohibited.
Configuration of Exhibit Hall
ASCRS reserves the right to reconfigure the Exhibit Hall floor plan and reassign any exhibiting company at any time.
No-Show Policy
In the event an exhibiting company has not arrived on the exhibit floor by 5:00 p.m. on Thursday, April 9, and has not been granted pre-approval for late setup, ASCRS reserves the right to use the vacant exhibit space as it sees fit, with no obligation to issue a refund. Any exhibit materials for that exhibit space, either in the vacant booth or on the loading dock, will be placed in storage at the exhibitor’s expense. Substitute booth space will be available at the discretion of ASCRS. The exhibitor is responsible for all fees associated with removing freight from storage.